Oct. 2014 HR Unit Representatives’ Meetings

Thursday, October 9, 2014

Oct. 2014 HR Unit Representatives’ Meetings

EOD Updates:

Revised Self-Identification Forms,

Offer Letters for New Hires, Appointment/Transfer Forms,

and Human Rights Policy Revisions


I.        Revisions to Self-Identification Forms and Offer Letters per Section 503/VEVRAA


1.       For positions advertised with a Requisition using Jobs@UIOWA


-          Revised Pre-Offer Self-ID form as part of the online application (e.g., P&S, Faculty, Merit)


-          Link to the Post-Offer Self-ID form added in a new paragraph in the offer letter templates (see http://hr.uiowa.edu/tools-departments/employment-forms-templates). Be sure to update your departmental templates per HR’s website.

a.       P&S- Regular                                           

b.       P&S- Specified Term

c.       P&S- Temporary    

d.       SEIU

e.       Transfer

f.        Research Intern

If a written offer letter is sent to the selected candidate- include new language from HR’s template offer letters.

If the selected candidate declines a verbal offer and therefore doesn’t receive a written offer, you aren’t required to send a written offer letter but you may contact EOD for advice. We are working on a solution of how to send the post-offer self-ID form to candidates in this scenario.

2.      For positions listed with a Temporary Job Posting

EOD and IM-HR continue to work on a solution to provide the pre-offer and post-offer self-ID forms to these job applicants.

II.      Appointment and Transfer Forms:

Appointment and transfer forms now require more information about how the position was advertised.           

If select Requisition Nbr, Temp Posting ID, or EOD Waiver Nbr, a valid number must be entered in the text box.


III.    Revisions to UI’s Human Rights Policy


A mass email was sent to campus on Oct. 15, 2014, outlining the major revisions to UI’s Human Rights Policy.

The University of Iowa's Human Rights Policy has been revised by a committee convened by President Mason to combine the Human Rights Policy and discrimination complaint procedures into one chapter of the university's Operations Manual. The revised policy is available at http://www.uiowa.edu/~our/opmanual/ii/03.htm.  Changes include:


*     Adding religion, pregnancy, genetic information, status as a U.S. veteran, and service in the U.S. military as protected categories (Section 3.1)

*     Clarifying that reasonable accommodations will be provided to persons with disabilities (Section 3.1)

*     Clarifying that reasonable accommodations will be provided for religious practices (Section 3.1)

*     Adding sections on policy and rationale, definitions, process for bringing a complaint, sanctions, procedures, protections against retaliation and of the respondent, and confidentiality resources and expectations

*     Extending the period for typical complaint processing to 60 days (Section 3.3(c))

*     Adding an evidentiary standard (Section 3.3(c))

*     Adding appeal procedures (Section 3.6)


The former Policy on Complaints of Discrimination was rescinded due to redundancy with the revised Human Rights Policy.


The university's Nondiscrimination Statement (http://www.uiowa.edu/~our/opmanual/ii/06.htm) will be updated to reflect the new areas of protected status.


If you have questions, please contact the Office of Equal Opportunity and Diversity at diversity@uiowa.edu or 319-335-0705.