Thur., Sept. 1, 2022

Quarterly Harassment Prevention Education

Snapshot Date is Approaching- 9/30/2022

Thank you for assisting your faculty and staff who are due to complete their harassment prevention (HP) education course this quarter. For the first quarter of the fiscal year 2023, there are currently 523 employees remaining who are due to complete an approved HP course before the quarterly snapshot date of Sept. 30, 2022. 

Please run the Compliance & Qualifications (CQ) report, Harassment Prevention Compliance Individual Deadlines within the Quarter, for your units and strongly encourage identified employees to complete one of the online courses ASAP. 

Online course completions are uploaded automatically each night, typically after 10:00 PM, and are visible in CQ the following day.

Additional Reminders:

1. Enrollment for the online courses is available from the Compliance & Qualifications website.

2. Approved courses:
   1. NEW:
      1. Employees are now assigned to the harassment prevention course based on whether they meet the definition of an Academic/Administrative Officer/Supervisor as defined in UI’s Policy on Sexual Harassment and Sexual Misconduct.
      2. If you or your employee believe they have been assigned to the wrong HP course, contact your human resources representative or OIE by email (oie-ui@uiowa.edu).
   2. Online Courses:
      1. Harassment Prevention and Response- for Non-Academic Administrative Officers / Non-Supervisors (WSHSTF).
      2. Harassment Prevention and Response- for Academic Administrative Officers / Supervisors (WSHSPV)
   3. Instructor-led Course:
      1. ​​​​​​​Due to COVID-19 safety protocols, in-person courses are not currently being offered. Please refer your employees to the online courses or contact the Office of Institutional Equity (oie-ui@uiowa.edu) if your employee is unable to access the online courses.

3. Tech Tips for the Online Courses
   1. ​​​​​​​Supported browsers:
      1. ​​​​​​​Windows: Google Chrome, Mozilla Firefox, Microsoft Edge
      2. Mac: Google Chrome, Mozilla Firefox, Safari
         1. See the Minimum System Requirements for more information.
   2. Launch the online course using one of the browsers listed above as you might check your personal email address or Google, and navigate to https://compliance.hr.uiowa.edu. Avoid using Citrix, Remote Desktop, VPN, etc.
   3. Employees need to ensure they complete all modules in the online course and click the “Finish” button on the final screen of the course. Course completion will not be registered in CQ if this step is missed.

HR unit representatives may verify whether an employee’s online course completion has been uploaded and refreshed in CQ by running one of the following reports:

1. 1. Harassment Prevention Compliance Due this Quarter (in CQ)
   2. Training Activity by Employee (In Self-Service, HR Reports, Training Reports).

HP Extension Requests

Please have your senior HR representative, or associate dean for faculty send any HP extension requests to OIE no later than Mon., Sept. 26, 2022. HP extension requests may be considered for employees on extended leave (e.g., extended military, FMLA, or unpaid leave).

Please contact OIE via email with any questions/concerns (oie-ui@uiowa.edu).  Thank you as always, for your continued support and assistance.