How do I request an extension of a due date for an employee on a medical, military, or other unpaid leave of absence?
Route the request via email to your senior HR leader or associate dean for faculty for approval and then ask that they forward the email request to EOD via our departmental website: email@example.com. Do not include detail about the reason for the medical leave in your email.
How often does EOD update the completion records for the mandatory Harassment Prevention (HP) classes?
The online courses are delivered through the university’s learning management system (ICON); therefore, the Compliance and Qualifications and My Training systems will process and show completions within 24 hours of ICON course completion.
Completion records from instructor-led classes are updated by the departmental HR administrator who set up the on-site program shortly after completion of the instructor-led course.
How do I run the reports to view which of my faculty and staff are due to complete one of the HP classes this quarter?
The compliance reports for the HP classes are available from the Compliance & Qualifications (CQ) System. To access the reports, login to Compliance & Qualifications. Click the tab for Actions & Reports. Under the Harassment Prevention Reports section, click Harassment Prevention Compliance individual deadlines within the Quarter. This report defaults to the current quarter or you may select an alternate time period if you wish.
Additional harassment prevention compliance reports are available from the CQ site to track compliance rates and individual attendance.
Why haven’t the completion records shown up yet in CQ for some of our employees?
Completion records are not recorded immediately upon completion of the online or instructor-led programs. It’s best to run your reports 24 hours after the most recent data upload. See above for the schedule of online course completion data uploads.
How does the university define the term “Academic/Administrative Officers”?
The university’s Sexual Harassment Policy provides the definition of Academic/Administrative Officer (AAO).
"Academic or administrative officer" includes the following:
Collegiate deans (including associate deans and assistant deans),
Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above,
Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other University-related activities,
Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program),
The President, Director of Equal Opportunity and Diversity, Sexual Misconduct Response Coordinator, vice presidents (including assistant and associate vice presidents), and Provost (including assistant and associate provosts), and those persons' designees,
Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports), and
Human resource representatives (including all central University Human Resources staff).