Harassment Prevention Education

Aerial of Old Capitol Dome

Why are UI employees required to take a course on harassment prevention (HP)?

Education is essential to establishing a campus environment that is free of harassment and discrimination. The required courses are designed to educate university employees about prohibited conduct and the problems associated with harassment and discrimination, including sexual harassment and sexual misconduct, and to inform persons who have experienced harassment or discrimination of their rights. The courses also instruct administrators how to address complaints.

Which courses meet the mandate?​

Faculty and staff may choose from an online course or an instructor-led course. Registration for all courses is available through Compliance & Qualifications (CQ) System and My Training in Self Service.

Online courses:

  • Harassment Prevention and Response- for Academic/Administrative Officers (AAOs) and Supervisors
  • Harassment Prevention and Response- for Non-Academic/Administrative Officers (AAOs) and Non-Supervisors

Instructor-led course:    

  • Overview of Harassment Prevention (Course #527)

New faculty may attend a special instructor-led course during the fall semester’s New Faculty Orientation, if available, from the Provost’s Office.

UI Health Care employees may attend one of the instructor-led sessions held during new employee orientation. This is typically offered the 2nd and 4th Wednesday of each month from 2:30-4:00pm. The schedule of the UI Health Care orientation sessions where they hold the instructor-led class is available at: https://hr.uiowa.edu/learn/ui-healthcare-schedule .

Who provides Tech Support for the online courses?

Tech support for the new online courses is provided by the ITS Help Desk:

Phone: 319-384-HELP (4357)

Email: its-helpdesk@uiowa.edu
Online Chat: Help Desk Online Chat

How long will it take me to complete one of the new Harassment Prevention and Response online courses?

There are two online modules available, one for Academic/Administrative Officers (AAOs)/Supervisors and one for non- Academic/Administrative Officers (AAOs)/non-Supervisors. The two courses are estimated to take between 2 to 2+ hours to complete, therefore, we recommend employees work on these online course over multiple sessions. The new online courses are longer in order to provide a comprehensive program covering discrimination, harassment, sexual harassment/sexual misconduct, dating/domestic violence and stalking, as well as the UI policies and resources available to address reported concerns.

With what types of computers/browsers can I complete this online course?

The online courses work in current versions of all major browsers but the courseware vendor recommends the following:

Recommended Browsers

Recommended Assistive Technologies

Chrome
Help Center link

NVDA
Application support link

Firefox
Troubleshooting link

VoiceOver (OS X Yosemite)
Help link

Safari
Troubleshooting link

 

When must employees complete the harassment prevention (HP) education course?

New hires: All faculty and regular staff members who hold a 50 percent or greater appointment must complete an approved Harassment Prevention (HP) course in the first six months of employment (except for those whose positions fall under the definition of "academic and administrative officers").

Current faculty/staff: All current faculty and staff members meeting the criteria set out in the Policy on Sexual Harassment must complete an approved Harassment Prevention (HP) course every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

Academic and administrative officers (AAOs): All faculty and staff hired into and/or promoted to a position defined by the Policy on Sexual Harassment as an academic/administrative officer (e.g., VP, dean, DEO, student advisor, supervisor) must complete an approved Harassment Prevention (HP) course for supervisors within the first two months of their appointment.

Teaching assistants, graduate assistants, and postdoctoral scholars must complete an approved harassment prevention (HP) course within two months of hire, preferably before entering the classroom, and shall renew their training every three years.

Fellows and medical residents must complete an approved harassment prevention (HP) course within two months of hire and shall renew the training every three years.

How frequently must a refresher course be taken?

Every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

How do I request accommodations for the course?

To request a reasonable accommodation, call the Office of Equal Opportunity and Diversity (319-335-0705) or email diversity@uiowa.edu.  

In all other circumstances, if you are unable to enroll in or complete the training module, contact your supervisor/department head,  the Office of Equal Opportunity and Diversity (319-335-0705 or diversity@uiowa.edu), or the Office of the Sexual Misconduct Response Coordinator (319-335-6200 or OSMRC@uiowa.edu).  

Additional FAQs

Which HP course am I required to complete (AAO/supervisory or non-AAO/non-supervisory)?

 

CATEGORY

COURSE MODE

COURSE OPTIONS

Faculty

Online or Instructor-Led

Supervisory (if an AAO) or    Non-Supervisory

Staff (P&S/Merit)

Online or Instructor-Led

Supervisory (if an AAO) or    Non-Supervisory

Graduate/Undergraduate Teaching Assistants

Online or Instructor-Led

Non-Supervisory

Postdoctoral Associates

Online or Instructor-Led

Non-Supervisory

Medical Residents/Fellows

Online or Instructor-Led

Non-Supervisory

 

Am I considered an “academic or administrative officer” (AAO)?

"Academic or administrative officer" includes the following:

Collegiate deans (including associate deans and assistant deans).

Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above.

Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other university-related activities.

Any faculty or staff member serving as departmental (or collegiate) director, or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program).

The president, director of equal opportunity and diversity, sexual misconduct response coordinator, vice presidents (including assistant and associate vice presidents), and provost (including assistant and associate provosts), and those persons' designees.

Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports).

Human resource representatives.

For more information, see the Operations Manual.

HR Representatives’ FAQs

How do I request an extension of a due date for an employee on a medical, military, or other unpaid leave of absence?

Route the request via email to your senior HR leader or associate dean for faculty for approval and then ask that they forward the email request to EOD via our departmental website: diversity@uiowa.edu. Do not include detail about the reason for the medical leave in your email.

How often does ​EOD update the completion records for the mandatory Harassment Prevention (HP) classes?

The online courses are delivered through the university’s learning management system (ICON); therefore, the Compliance and Qualifications and My Training systems will process and show completions within 24 hours of ICON course completion.  

Completion records from instructor-led classes are updated by the departmental HR administrator who set up the on-site program shortly after completion of the instructor-led course.

How do I run the reports to view which of my faculty and staff are due to complete one of the HP classes this quarter?

The compliance reports for the HP classes are available from the Compliance & Qualifications (CQ) System. To access the reports, login to Compliance & Qualifications. Click the tab for Actions & Reports. Under the Harassment Prevention Reports section, click Harassment Prevention Compliance individual deadlines within the Quarter. This report defaults to the current quarter or you may select an alternate time period if you wish.

Additional harassment prevention compliance reports are available from the CQ site to track compliance rates and individual attendance.

Why haven’t the completion records shown up yet in CQ for some of our employees?

Completion records are not recorded immediately upon completion of the online or instructor-led programs. It’s best to run your reports 24 hours after the most recent data upload. See above for the schedule of online course completion data uploads.

How does the university define the term “Academic/Administrative Officers”?​

The university’s Sexual Harassment Policy provides the definition of Academic/Administrative Officer (AAO).

"Academic or administrative officer" includes the following:

Collegiate deans (including associate deans and assistant deans),

Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above,

Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other University-related activities,

Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program),

The President, Director of Equal Opportunity and Diversity, Sexual Misconduct Response Coordinator, vice presidents (including assistant and associate vice presidents), and Provost (including assistant and associate provosts), and those persons' designees,

Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports), and

Human resource representatives (including all central University Human Resources staff).

Requirements

Who is required to take the course?​

  • Faculty who hold at least a 50 percent appointment
  • Regular staff (P&S and merit) with appointments of at least 50 percent time
  • Undergraduate students who are employed as resident assistants by University Housing & Dining, and any other students as determined by the Office of the Vice President for Student Life
  • Graduate/professional students who hold a teaching assistantship for one semester or longer, and any other students as determined by the provost
  • Medical and postdoctoral residents/fellows who hold an appointment of at least 50 percent time during the academic year

How to Apply/Enroll

Employees:

Online Classes:

Log into Self Service

Click the Personal tab, scroll to the bottom of the page. Under the Sexual Harassment Prevention Edu tab, click Online Classes.

Read the instructions and choose the appropriate course (supervisory or non-supervisory).

NOTE: It is strongly preferred that graduate and undergraduate teaching assistants, postdoctoral associates, medical residents and fellows take one of the instructor-led programs instead of the online classes.

Instructor-led classes:

Employees log into the Employee Self Service website

Click the Personal tab, scroll to the bottom of the page. Under the Sexual Harassment Prevention Edu tab, click on Instructor-Led Classes.

The title of the current approved course is Overview of Harassment Prevention (Course #527). Click on the course description to find more details, including the course location. Click on the selected course link and follow instructions to sign up for the course.

Alternatively, departmental HR representatives wishing to arrange for an onsite instructor-led program for groups of 20 to 50 employees may contact the Office of Equal Opportunity and Diversity via email (diversity@uiowa.edu) or phone (5-0705)

Students (including postdoctoral associates, medical residents/fellows, and graduate teaching assistants)

Students should contact their supervisor or departmental HR representative to inquire whether a course will be available through their department.

They also may sign up for an instructor-led course through Self Service