Sexual Harassment Prevention Education

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Why are UI employees required to take a course on sexual harassment prevention?

Education is essential to establishing a campus environment that is free of sexual harassment. The required courses are designed to educate everyone about prohibited conduct and the problems associated with sexual harassment, as well as inform alleged and potential victims of their rights and instruct administrators about how to address complaints.

Which courses meet the mandate?​

  •     Faculty and staff may choose from an online course or an instructor-led course. Registration for all courses is available through the Employee Self Service System. (See next question.)

Online courses: Preventing Harassment on Campus (Supervisory or non-supervisory)

Instructor-led course: Overview of Harassment Prevention (Course #527)

New faculty may attend a special instructor-led course during the fall semester’s New Faculty Orientation, if available.

  •     All postdoctoral associates, medical residents/fellows, graduate teaching assistants and other students who are required to take an approved course should check with their supervisor about any onsite instructor-led class opportunities or sign up for one of the instructor-led courses through Self Service.

When must employees complete the sexual harassment prevention education (SHPE) course?

New hires: All faculty and regular staff members who hold a 50 percent or greater appointment must complete an approved SHPE course in the first six months of employment (except for those whose positions fall under the definition of "academic and administrative officers").

Current faculty/staff: All current faculty and staff members meeting the criteria set out in the Policy on Sexual Harassment must complete an approved SHPE course every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

Academic and administrative officers (AAOs): All faculty and staff hired into and/or promoted to a position defined by the Policy on Sexual Harassment as an academic/administrative officer (e.g., VP, dean, DEO, student advisor, supervisor) must complete an approved SHPE course for supervisors within the first two months of their appointment.

Teaching assistants, graduate assistants, and postdoctoral scholars must complete an approved instructor-led SHPE course within two months of hire, preferably before entering the classroom, and shall renew their training every three years.

Fellows and medical residents must complete an approved SHPE program within two months of hire and shall renew the training every three years.

How frequently must a refresher course be taken?

Every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

How do I request accommodations for the course?

To request a reasonable accommodation, call the Office of Equal Opportunity and Diversity (319-335-0705) or email diversity@uiowa.edu.

In all other circumstances, if you are unable to enroll in or complete the training module, contact your supervisor/department head or one of the university’s Confidential Resources to discuss alternatives to the training modules.

Additional FAQs

Which SHPE course am I required to complete (supervisory or non-supervisory)?

Category

Course Mode

Course Options

Faculty Online or Instructor-Led Supervisory (if an AAO) or Non-Supervisory
Staff (P&S / Merit) Online or Instructor-Led Supervisory (if an AAO) or Non-Supervisory
Graduate/Undergraduate Teaching Assistants Instructor-Led Non-Supervisory
Postdoctoral Associates Instructor-Led Non-Supervisory
Medical Residents/Fellows Instructor-Led Non-Supervisory

Am I considered an “academic or administrative officer” (AAO)?

"Academic or administrative officer" includes the following:

  • Collegiate deans (including associate deans and assistant deans).
  • Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above.
  • Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other university-related activities.
  • Any faculty or staff member serving as departmental (or collegiate) director, or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program).
  • The president, director of equal opportunity and diversity, sexual misconduct response coordinator, vice presidents (including assistant and associate vice presidents), and provost (including assistant and associate provosts), and those persons' designees.
  • Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports).
  • Human resource representatives.

For more information, see the Operations Manual.

HR Representatives’ FAQs

How often does ​EOD update the completion records for the mandatory Harassment Prevention (HP) classes?

EOD uploads online course completions after 3:00 p.m. each university business day throughout the year. Based on this schedule of uploads and Compliance & Qualifications (CQ) system refreshes, completions will be visible in CQ as follows:

Courses completed Will be visible in CQ
Before 3:00 p.m. on business days Morning of the following business day
After 3:00 p.m. on business days Morning of the second business day after completion
On non-business days Morning of the second business day after completion

Please allow 24 hrs. after the latest upload for the online course completion records to appear in the CQ system.

Records from instructor-led classes are updated by the departmental HR administrator who set up the on-site program shortly after completion of the instructor-led course.

The best time to run your departmental report (Harassment Prevention Compliance individual deadlines within the Quarter) is 24 hours after the most recent data upload.

How do I run the reports to view which of my faculty and staff are due to complete one of the HP classes this quarter?

The compliance reports for the HP classes are available from the Compliance & Qualifications (CQ) System. To access the reports, login to Compliance & Qualifications. Click the tab for Actions & Reports. Under the Harassment Prevention Reports section, click Harassment Prevention Compliance individual deadlines within the Quarter. This report defaults to the current quarter or you may select an alternate time period if you wish.

Additional harassment prevention compliance reports are available from the CQ site to track compliance rates and individual attendance.

Why haven’t the completion records shown up yet in CQ for some of our employees?

Completion records are not recorded immediately upon completion of the online or instructor-led programs. It’s best to run your reports 24 hours after the most recent data upload. See above for the schedule of online course completion data uploads.

How does the university define the term “Academic/Administrative Officers”?​

The university’s Sexual Harassment Policy provides the definition of Academic/Administrative Officer (AAO).

"Academic or administrative officer" includes the following:

  1. Collegiate deans (including associate deans and assistant deans),
  2. Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above,
  3. Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other University-related activities,
  4. Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program),
  5. The President, Director of Equal Opportunity and Diversity, Sexual Misconduct Response Coordinator, vice presidents (including assistant and associate vice presidents), and Provost (including assistant and associate provosts), and those persons' designees,
  6. Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports), and
  7. Human resource representatives (including all central University Human Resources staff).

Audience

Current Student
Staff
Faculty
HR Unit Representative

Requirements

Who is required to take the course?​

  • Faculty who hold at least a 50 percent appointment
  • Regular staff (P&S and merit) with appointments of at least 50 percent time
  • Undergraduate students who are employed as resident assistants by University Housing & Dining, and any other students as determined by the Office of the Vice President for Student Life
  • Graduate/professional students who hold a teaching assistantship for one semester or longer, and any other students as determined by the provost
  • Medical and postdoctoral residents/fellows who hold an appointment of at least 50 percent time during the academic year

How to Apply/Enroll

Employees:

Online Classes:

Log into Self Service

Click the Personal tab, scroll to the bottom of the page. Under the Sexual Harassment Prevention Edu tab, click Online Classes.

Read the instructions and choose the appropriate course (supervisory or non-supervisory).

NOTE: It is strongly preferred that graduate and undergraduate teaching assistants, postdoctoral associates, medical residents and fellows take one of the instructor-led programs instead of the online classes.

Instructor-led classes:

Employees log into the Employee Self Service website

Click the Personal tab, scroll to the bottom of the page. Under the Sexual Harassment Prevention Edu tab, click on Instructor-Led Classes.

The title of the current approved course is Overview of Harassment Prevention (Course #527). Click on the course description to find more details, including the course location. Click on the selected course link and follow instructions to sign up for the course.

Alternatively, departmental HR representatives wishing to arrange for an onsite instructor-led program for groups of 20 to 50 employees may contact the Office of Equal Opportunity and Diversity via email (diversity@uiowa.edu) or phone (5-0705)

Students (including postdoctoral associates, medical residents/fellows, and graduate teaching assistants)

Students should contact their supervisor or departmental HR representative to inquire whether a course will be available through their department.

They also may sign up for an instructor-led course through Self Service