To enroll in an online harassment prevention session, go to https://compliance.hr.uiowa.edu/my_compliances, locate the “Harassment Prevention” compliance on your dashboard, and click “View Details”.

Based on your current role at the university, you have been assigned one of the harassment prevention courses, and only the appropriate courses for your role will be displayed.

Simply click the “Enroll in Course” button to begin.

If you are accessing the online course from off-campus, do not use a remote desktop connection. Log in directly to the Compliance & Qualifications link above.

• You will not be able to log in from an iPad, smartphone, or other tablet.
• Be sure to read the navigation directions carefully.

PLEASE NOTE:  There are no instructor-led courses available at this time.

• Faculty who hold at least a 50 percent appointment
•  Regular staff (P&S and Merit) with appointments of at least 50 percent time
• Undergraduate students who are employed as resident assistants by University Housing & Dining, and any other students as determined by the Office of the Vice President for Student Life
• Graduate/professional students who hold a teaching assistantship for one semester or longer, and any other students as determined by the provost
• Medical and postdoctoral residents/fellows who hold an appointment of at least 50 percent time during the academic year

Faculty and staff may choose from an online course or an instructor-led course, if available. Registration for all courses is available through Compliance & Qualifications (CQ).

Online courses

Harassment Prevention and Response- for Academic/Administrative Officers (AAOs) and Supervisors (Course # WSHSPR) OR

Harassment Prevention and Response- for Non-Academic/Administrative Officers (AAOs) and Non-Supervisors (Course # WSHSTF)

Instructor-led course

Overview of Harassment Prevention (Course #527)

New faculty may attend a special instructor-led course during the fall semester’s New Faculty Orientation, if available, from the Provost’s Office

UI Health Care employees may attend one of the instructor-led sessions, if available, held during new employee orientation. This is typically offered the 2nd and 4th Wednesday of each month from 2:30-4:00 p.m.

The online courses work in current versions of all major browsers, but the courseware vendor recommends using the following:

Recommended browsers

Chrome: Help Center link

Firefox: Troubleshooting link

Safari: Troubleshooting link

Recommended Assistive Technologies

NVDA: Application support link

VoiceOver (OS X Yosemite)

If experiencing difficulty logging into the Compliance & Qualifications system, contact the ITS Help Desk:

Phone: 319-384-HELP (4357)

Email: its-helpdesk@uiowa.edu 

If experiencing difficulty once you have started the online harassment prevention course, please view the link above for Compatible Computers and Browsers. For further assistance, contact the Office of Institutional Equity at oie-ui@uiowa.edu or call 319-335-0705.

Due to the length of the courses, we recommend employees start working on the modules well before their due date and over the course of 2-3 sessions. Your progress in the course will be bookmarked so when you return to the course module it will automatically return you to the point at which you were previously working.

The AAO/Supervisory course may take 2-3+ hours to complete whereas the Non-AAO/Non-Supervisory course typically takes 1-2+ hours to complete.

New hires: All faculty and regular staff members who hold a 50 percent or greater appointment must complete an approved Harassment Prevention (HP) course in the first six months of employment, except for those whose positions fall under the definition of "academic and administrative officers", who must complete the course within two months of hire.

Current faculty/staff: All current faculty and staff members meeting the criteria set out in the Policy on Sexual Harassment and Sexual Misconduct must complete an approved Harassment Prevention (HP) course every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

Academic and administrative officers (AAOs): All faculty and staff hired into and/or promoted to a position defined by the Policy on Sexual Harassment and Sexual Misconduct as an academic/administrative officer (e.g., VP, dean, DEO, student advisor, supervisor) must complete an approved Harassment Prevention (HP) course for AAOs/supervisors within the first two months of their appointment.

Teaching assistants and postdoctoral scholars must complete an approved harassment prevention (HP) course within two months of hire, preferably before entering the classroom, and shall renew their training every three years.

Fellows and medical residents must complete an approved harassment prevention (HP) course within two months of hire and shall renew the training every three years.

Every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.

Call the Office of Institutional Equity (319-335-0705) or email oie-ui@uiowa.edu.

In all other circumstances, if you are unable to enroll in or complete the training module, contact your supervisor, your HR unit representative, or the Office of Institutional Equity (319-335-0705 or oie-ui@uiowa.edu).

Which HP course am I required to complete (AAO/supervisory or non-AAO/non-supervisory)?

Am I considered an “academic or administrative officer” (AAO)?

"Academic or administrative officer" includes the following:

• Collegiate deans (including associate deans and assistant deans).
• Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above.
• Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other university-related activities.
• Any faculty or staff member serving as departmental (or collegiate) director, or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program).
• The president; director of equal employment opportunity, affirmative action, and compliance; director of Title IX and gender equity; director of equity investigations and ADA coordinator; vice presidents (including assistant and associate vice presidents); and provost (including assistant and associate provosts); and those persons' designees.
• Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports).
• Human resource representatives (including all central University Human Resources staff).

For more information, see the Operations Manual.

How do I request an extension of a due date for an employee on a medical, military, or other unpaid leave of absence?

Route the request via email to your senior HR leader or associate dean for faculty for approval and then ask that they forward the email request to OIE via email (oie-ui@uiowa.edu). Do not include detailed information about the reason for the leave, such as medical diagnosis, in your email.

How often does OIE update the completion records for the mandatory Harassment Prevention (HP) classes?

The online courses are delivered through the university’s learning management system (ICON); therefore, the Compliance and Qualifications and My Training systems will process and show completions within 24 hours of ICON course completion.

Completion records from instructor-led classes are updated by the departmental HR administrator who set up the on-site program shortly after completion of the instructor-led course.

How do I run the reports to view which of my faculty and staff are due to complete one of the HP classes this quarter?

The compliance reports for the HP classes are available from the Compliance & Qualifications (CQ) System. To access the reports, login to Compliance & Qualifications. Click the tab for Actions & Reports. Under the Harassment Prevention Reports section, click Harassment Prevention Compliance individual deadlines within the Quarter. This report defaults to the current quarter or you may select an alternate time period if you wish.

Additional harassment prevention compliance reports are available from the CQ site to track compliance rates and individual attendance.

Why haven’t the completion records shown up yet in CQ for some of our employees?

Completion records are not recorded immediately upon completion of the online or instructor-led programs. It’s best to run your reports 24 hours after the most recent data upload. See above for the schedule of online course completion data uploads.

How does the university define the term “Academic/Administrative Officers”?

The university’s Policy on Sexual Harassment and Sexual Misconduct provides the definition of Academic/Administrative Officer (AAO).

"Academic or administrative officer" includes the following:

- Collegiate deans (including associate deans and assistant deans),

- Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above,

- Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other University-related activities,

- Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program),

- The president; director of equal employment opportunity, affirmative action, and compliance; director of Title IX and gender equity, director of equity investigations and ADA coordinator; vice presidents (including assistant and associate vice presidents); and provost (including assistant and associate provosts); and those persons' designees.

- Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports).

Human resource representatives (including all central University Human Resources staff).

As part of the Office of Institutional Equity, the Equity Investigations Unit is responsible for providing education and training to the campus community and serving as a neutral investigator for alleged university policy violations.  The unit works with faculty, staff, and students who believe they may have been subjected to prohibited harassment, discrimination, unfair or inequitable treatment in violation of the University's policies and also provides guidance to University administrators working to resolve concerns in their designated work areas.

The Equity Investigations Unit responds to concerns related to the following policies:

• Human Rights
• Anti-Harassment
• Consensual Relationships Involving Students
• Violence
• Anti-Retaliation

Click here to visit the EIU information page