About the Course
Education is essential to establishing a campus environment that is free of harassment and discrimination. The required courses are designed to educate university employees about prohibited conduct and the problems associated with harassment and discrimination, including sexual harassment and sexual misconduct, and to inform persons who have experienced harassment or discrimination of their rights. The courses also instruct administrators how to address complaints.
To enroll in an online session, log in via the Compliance & Qualifications website and use the following instructions: Click My Training and then on Enroll in Courses. Search for the course title “HARASSMENT PREVENTION” and click Search Courses. Click View Details for the selected course that best fits the employee’s role at the university and preference for online vs. instructor-led training. The View Details link identifies if the course is an online or instructor-led course and whether it is open to Academic/Administrative Officers (AAO’s)/Supervisors and/or non-AAOs/Non-supervisors. For definitions of the terms Academic/Administrative Officer (AAO) and supervisor, see UI’s Interim Policy on Sexual Harassment and Sexual Misconduct, section 4.1c (Policy Definitions).
- If you are accessing the online course from off campus, do not use a remote desktop connection. Log in directly to the Compliance & Qualifications link above.
- You will not be able to log in from an iPad, smartphone, or other tablet.
- Be sure to read the navigation directions carefully.
To enroll in an instructor-led session, log in to the Employee Self Service website. Click the My Career tab and scroll to the bottom of the page. In the Sexual Harassment Prevention Education section, click on Instructor-Led Classes. The title of the current approved course is Overview of Harassment Prevention (Course #527). Scroll through the course offerings to find more details including the course date, time, and location. Click Enroll in Session. When you attend the instructor-led session, be sure to initial or sign the class roll to ensure that your participation is recorded and that your compliance fulfillment is registered in the CQ system.
PLEASE NOTE: Due to current COVID-19 restrictions on campus, there are no instructor-led courses available at this time.
Faculty who hold at least a 50 percent appointment
Regular staff (P&S and merit) with appointments of at least 50 percent time
Undergraduate students who are employed as resident assistants by University Housing & Dining, and any other students as determined by the Office of the Vice President for Student Life
Graduate/professional students who hold a teaching assistantship for one semester or longer, and any other students as determined by the provost
Medical and postdoctoral residents/fellows who hold an appointment of at least 50 percent time during the academic year
Faculty and staff may choose from an online course or an instructor-led course. Registration for all courses is available through Compliance & Qualifications (CQ) System and My Training in Self Service.
Harassment Prevention and Response- for Academic/Administrative Officers (AAOs) and Supervisors
Harassment Prevention and Response- for Non-Academic/Administrative Officers (AAOs) and Non-Supervisors
Overview of Harassment Prevention (Course #527)
New faculty may attend a special instructor-led course during the fall semester’s New Faculty Orientation, if available, from the Provost’s Office.
UI Health Care employees may attend one of the instructor-led sessions held during new employee orientation. This is typically offered the 2nd and 4th Wednesday of each month from 2:30-4:00 p.m.
Tech support for the new online courses is provided by the ITS Help Desk:
Phone: 319-384-HELP (4357)
Due to the length of the courses, we recommend employees start working on the modules well before their due date and over 2-3 sessions. Your progress in the EverFi course will be bookmarked so that when you return to the EverFi course module it will automatically return you to the point at which you were previously working.
The AAO/Supervisory course may take 2-3+ hours to complete whereas the Non-AAO/Non-Supervisory course may take 1-2+ hours to complete.
The online courses work in current versions of all major browsers but the courseware vendor recommends the following:
Recommended browsers Recommended Assistive Technologies
New hires: All faculty and regular staff members who hold a 50 percent or greater appointment must complete an approved Harassment Prevention (HP) course in the first six months of employment (except for those whose positions fall under the definition of "academic and administrative officers").
Current faculty/staff: All current faculty and staff members meeting the criteria set out in the Interim Policy on Sexual Harassment and Sexual Misconduct must complete an approved Harassment Prevention (HP) course every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.
Academic and administrative officers (AAOs): All faculty and staff hired into and/or promoted to a position defined by the Interim Policy on Sexual Harassment and Sexual Misconduct as an academic/administrative officer (e.g., VP, dean, DEO, student advisor, supervisor) must complete an approved Harassment Prevention (HP) course for supervisors within the first two months of their appointment.
Teaching assistants and postdoctoral scholars must complete an approved harassment prevention (HP) course within two months of hire, preferably before entering the classroom, and shall renew their training every three years.
Fellows and medical residents must complete an approved harassment prevention (HP) course within two months of hire and shall renew the training every three years.
Every three years (i.e., three calendar years from the date of their most recent training), unless more frequent training is required by the employing unit or college.
To request a reasonable accommodation, call the Office of Equal Opportunity and Diversity (319-335-0705) or email firstname.lastname@example.org (link sends e-mail).
In all other circumstances, if you are unable to enroll in or complete the training module, contact your supervisor/department head, the Office of Equal Opportunity and Diversity (319-335-0705 or email@example.com (link sends e-mail)), or the Office of the Sexual Misconduct Response Coordinator (319-335-6200 or OSMRC@uiowa.edu (link sends e-mail)).
Which HP course am I required to complete (AAO/supervisory or non-AAO/non-supervisory)?
|Category||Course Mode||Course Options|
|Faculty||Online or Instructor-Led||Supervisory (if an AAO) or Non-Supervisory|
|Staff (P&S/Merit)||Online or Instructor-Led||Supervisory (if an AAO) or Non-Supervisory|
|Graduate & Undergraduate Teaching Assistants||Online or Instructor-Led||Non-Supervisory|
|Postdoctoral Associates||Online or Instructor-Led||Non-Supervisory|
|Medical Residents and Fellows||Online or Instructor-Led||Non-Supervisory|
Am I considered an “academic or administrative officer” (AAO)?
"Academic or administrative officer" includes the following:
Collegiate deans (including associate deans and assistant deans).
Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above.
Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other university-related activities.
Any faculty or staff member serving as departmental (or collegiate) director, or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program).
The president, director of equal opportunity and diversity, sexual misconduct response coordinator, vice presidents (including assistant and associate vice presidents), and provost (including assistant and associate provosts), and those persons' designees.
Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports).
Human resource representatives.
For more information, see the Operations Manual.
How do I request an extension of a due date for an employee on a medical, military, or other unpaid leave of absence?
Route the request via email to your senior HR leader or associate dean for faculty for approval and then ask that they forward the email request to EOD via our departmental website: firstname.lastname@example.org (link sends e-mail). Do not include detail about the reason for the medical leave in your email.
How often does EOD update the completion records for the mandatory Harassment Prevention (HP) classes?
The online courses are delivered through the university’s learning management system (ICON); therefore, the Compliance and Qualifications and My Training systems will process and show completions within 24 hours of ICON course completion.
Completion records from instructor-led classes are updated by the departmental HR administrator who set up the on-site program shortly after completion of the instructor-led course.
How do I run the reports to view which of my faculty and staff are due to complete one of the HP classes this quarter?
The compliance reports for the HP classes are available from the Compliance & Qualifications (CQ) System. To access the reports, login to Compliance & Qualifications. Click the tab for Actions & Reports. Under the Harassment Prevention Reports section, click Harassment Prevention Compliance individual deadlines within the Quarter. This report defaults to the current quarter or you may select an alternate time period if you wish.
Additional harassment prevention compliance reports are available from the CQ site to track compliance rates and individual attendance.
Why haven’t the completion records shown up yet in CQ for some of our employees?
Completion records are not recorded immediately upon completion of the online or instructor-led programs. It’s best to run your reports 24 hours after the most recent data upload. See above for the schedule of online course completion data uploads.
How does the university define the term “Academic/Administrative Officers”?
The university’s Interim Policy on Sexual Harassment and Sexual Misconduct provides the definition of Academic/Administrative Officer (AAO).
"Academic or administrative officer" includes the following:
Collegiate deans (including associate deans and assistant deans),
Faculty members with administrative responsibilities at the level of departmental executive officer (DEO) or above,
Any staff member whose primary job responsibility is to provide advice regarding a student's academic pursuits or other University-related activities,
Any faculty or staff member serving as departmental (or collegiate) director or coordinator of undergraduate or graduate studies, or as a director or coordinator of any departmental, collegiate, or University off-campus academic program (including any study-abroad program),
The President, Director of Equal Opportunity and Diversity, Sexual Misconduct Response Coordinator, vice presidents (including assistant and associate vice presidents), and Provost (including assistant and associate provosts), and those persons' designees,
Directors and supervisors in an employment context, including faculty and staff who supervise student employees, in relation to matters involving the employees they supervise (other than Department of Public Safety personnel when receiving criminal complaints or reports), and
Human resource representatives (including all central University Human Resources staff).
As part of the Office of Equal Opportunity and Diversity, the Complaint Investigations Unit is responsible for providing education and training to the campus community and serving as a neutral investigator for alleged university policy violations. The unit works with faculty, staff, and students who believe they may have been subjected to prohibited harassment, discrimination, unfair or inequitable treatment in violation of the University's policies and also provides guidance to University administrators working to resolve concerns in their designated work areas.
The Complaint Investigations Unit responds to concerns related to the following policies: